Anchorage Classical Ballet Academy is looking for a reliable, detail-oriented Administrative Assistant to support our small but busy dance academy. This is a part-time, in-person role with a wide variety of tasks — no two days look exactly the same. You'll be helping keep things organized and running smoothly behind the scenes across front desk, admin, shows, and more.

We're a small team, so we're looking for someone who's self-sufficient, takes initiative, and doesn't need a lot of hand-holding. A background in or appreciation for ballet is a bonus.

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Schedule

• 5 days per week, including evenings (typically until 8–9pm) and Saturdays

• Approximately 15–30 hours per week

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What You'll Help With

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Front Desk & Communication

• Serve as the welcoming first point of contact for students, families, and visitors

• Monitor and respond to emails and voicemails promptly

• Communicate with individual families and send school-wide correspondence about schedules, closures, absences, and updates

• Follow up with trial students and prospective families to support enrollment

• Confirm new registrations and assist with converting inquiries into enrollments

• Follow up on overdue accounts and students with frequent absences

 

Payments & Transactions

• Collect and process payments for tuition, punch cards, boutique items, water, and other purchases

• Issue donation receipts in a timely manner

 

Scheduling & Documents

• Maintain and update the academy calendar and class schedule as changes arise

• Create documents, forms, and correspondence as directed by the office manager or executive director

 

Student Database & Records

• Perform accurate, ongoing data entry and maintenance in Dance Studio Pro (training provided)

• Track absences, makeups, and enrollment records

• Maintain organized files in Google Drive

 

Studio Opening & Closing

• Unlock the studio and get it ready for the day — turning on lights, dry mopping studios, and writing the day's class schedule on whiteboards outside each studio

• Close up and secure the studio at end of shift as needed

 

Show Support

• Help with show organization and theatre week prep at the Alaska Center for the Performing Arts

• Work the check-in/check-out desk during performances

• Assist at the boutique merchandise table

• Support the show runner, lead chaperone, and office manager as needed on show days

 

Costume & Uniform Coordination

• Collect costume selections from instructors and maintain organized records

• Assist with costume distribution and inventory tracking

• Maintain uniform and supply inventory spreadsheets

 

Fundraising & Outreach

• Assist with fundraisers as they come up

• Help with sponsor and donation outreach efforts

 

Design, Marketing & Social Media

• Assist with show program layout and design using Canva

• Help with social media content and posting

 

Summer Programs

• Help with summer program prep — craft materials, supplies, and general program support

 

Facilities & Cleaning

• Unlock the studio and prepare it for the day — lights on, dry mopping studios, writing the day's class schedule on whiteboards outside each studio

• Perform regular cleaning duties as part of a shared team responsibility: bathrooms, windows, floors, and surfaces

• Keep common areas, studios, bulletin boards, and hallways tidy and organized

• Maintain janitorial supply inventory

 

What We're Looking For

• Organized, dependable, and comfortable wearing many hats

• Friendly and professional with children and families — customer service minded with a natural ability to make people feel welcome

• Strong written and verbal communication skills

• Comfortable with Google Docs and Sheets; experience with Dance Studio Pro, Canva, or Wix a plus (we'll train the right person)

• Basic graphic design or social media experience helpful

• Able to commute to Anchorage, AK 99503

 

Pay & Job Type

• $15.00–$18.00 per hour

• Part-time, in-person

 

Anchorage Classical Ballet Academy is a passionate, close-knit team dedicated to the art of classical ballet. We're looking for someone who takes pride in their work, loves being part of something creative, and isn't afraid to roll up their sleeves when the curtain is about to go up.

 

Ability to Commute:

• Anchorage, AK 99503 (Required)

 

Work Location: In person